The paperless office. It’s a concept any modern business owner knows well. Don’t we hear about it at every turn? It seems paper just isn’t the done thing anymore. And, with many businesses being the worst offenders for using it, we’re the first ones who need to change our bad habits.
And, let’s be fair; no one can deny that there are obvious reasons for taking this leap. In fact, a quick search online is sure to lead you to any number of articles stating them. But, it’s important to note that many of these are guilty of sugar-coating the matter. They focus so highly on the benefits that they forget to mention negatives at all. As such, those of us who encounter hurdles on the journey are more likely to give up. That’s not what we signed up for, after all. No one said anything about difficulties.
Which is why we’re going to look at the struggles no one will tell you about going paperless in the office. Someone’s gotta do it, after all. Just don’t shoot the messengers!
There’s a lot of work involved
Let’s start with the kicker. Going paperless involves a lot of work in the early days. This seems obvious, yet we haven’t seen one article which made this clear. Admittedly, this is a one-time issue. Once you’ve made the switch, you won’t even have to think about it again. But, before you do, you’ll need to think about getting all those paper files onto your computers. The good news is, there are document scanning services who could take care of this process for you for a fee. If you aren’t in a position to pay, though, you and your team will need to do this, file by painful file.
Not all clients will be happy about it
It’s also worth noting that not all clients will be happy about this. If you read existing posts out there, you’ll believe everyone will thank you for your efforts. Guess what? It’s not going to happen. In fact, you may find that many of your clients are opposed to the change. Some people are just set in their ways, we suppose. As such, you can expect stubborn clients, and even lost custom from some people. In fact, you may find it best to offer an option to existing clients, rather than enforcing an unpopular change.
It’ll all be worth it in the end
Given that no one seems to acknowledge these negatives, they also fail to tell you that it’ll all be worth it in the end. But, trust us; it will. Going paperless is, obviously, fantastic for the environment. But it also stands to save you a great deal of money. Not to mention that it can make office organization easier than ever. Forget flicking through files; you’ll be able to find what you need at the click of a button. It may not all be sunshine and no-paper, but a lot of it will be.
Featured Image from Shutterstock.