Most businesses regardless of their size can benefit from investing in a CMMS system. However, there are loads of different products that flood the market and while some of them come with a huge bevy of products, they also command a pretty substantial price. So, it is vitally important to first assess the size and nature of your business so that you have a thorough understanding of what sort of maintenance software would be the best fit for your needs.
Today we are going to go over some of the most important factors that you need to keep in mind before you choose to deploy any CMMS system for your business. Keeping these crucial points in mind would not only help you save money but also prevent future headaches and deployment issues that you may encounter down the road.
1. Determining the size of your Business
CMMS systems come with many options and while some are more geared towards smaller companies, others have a myriad of different options that can prove to be more useful in a more industrial environment. So, the first step is always taking stock of your business and realizing where you stand as a company. Do keep in mind that you’d like to consider changes and expansions that you might have planned for the next 2 fiscal years as a CMMS deployment is a long-term investment and should thus be factored into long term plans for the company. Especially if you’re a startup and you feel like that there is a potential for exponential growth in the next few years, do make sure that you take that into consideration before you pour money into a CMMS as you do not want something that would be very quickly be rendered obsolete.
2. Making Sure that the CMMS has Preventive Analysis
Most of the maintenance management systems in the market are reactionary based which means that they are pressed into action once something has already broken down. However a CMMS software with automated preventative maintenance schedule can prevent a majority of such breakdowns from ever happening in the first place. If your business runs on tight timelines and depends on mission critical hardware that can never fail, then having a CMMS system with preventive analysis should be a number one priority.
3. Training Your Employees and Maintenance Staff
Most modern CMMS systems are pretty simple to use and much of their work schedules are automated. However, these systems do produce timely maintenance reports that needs to be overviewed by a trained maintenance manager so that the optimal course of action can always be pursued. The more complex the CMMS system, the more advanced and complicated these reports are so make sure that your staff and maintenance crew is skilled enough to know the ins and outs of the CMMS software that is being deployed.
It is not just cost savings that makes a CMMS solution great, there is a certain amount of conviene that a good CMMS software brings to the table as well. That is why it is important to choose a CMMS that has a cloud deployment option available so that managers can access the data from anywhere and the data is safely backed up off site safe from any accidental deletion. Most cloud-based CMMS software are also pretty light weight by default as most of the heavy number crunching is handled by offsite servers. This means that the CMMS data can be accessed and manipulated from even smartphones which adds on to the convenience factor! So, do keep these factors in mind as well when you are choosing your next CMMS!
Featured Image: Shutterstock